Now
that you have the e-mail addresses of hundreds or thousands
of volunteers and sponsors who have expressed dedication to
the idea of NetDay, remind them of their duties by sending
them checklists and reminders. Here is a series of sample messages
to send out in the months and weeks before NetDay. Insert an
e-mail signature with your state's Web site address at the
bottom of each. Technical volunteers are included in both Messages
1A and 1B because they may sign up as either technicians or
organizers on the Web site.
Message 1A
To send to school organizers and technical volunteers (two
databases) after they register
Dear NetDay School Organizer or Volunteer Technician:
Thank
you for supporting NetDay. Your participation is an invaluable
asset for a movement that's sweeping every community in
the nation.
Here are some steps that you can take to help make our
mission a success. If you have other suggestions or think
of a great
idea that could be shared with others, please contact
us.
Thank you!
NetDay
(INSERT SCHOOL ORGANIZER AND TECHNICIAN CHECKLISTS HERE)
Message 1B To send to volunteers and technical volunteers
(two databases) after they register
Dear NetDay Volunteer or Volunteer Technician:
Thank you for
supporting NetDay. Your participation is an invaluable
asset for a movement that's sweeping every community in the nation.
Here are some steps you can take to help make our mission
a success. If you have other suggestions or think of a
great
idea that could be shared with others, please contact us.
Thank you!
NetDay
(INSERT VOLUNTEER AND TECHNICIAN CHECKLISTS HERE)
Message 1C
To send to sponsors after they register
Dear NetDay Sponsor:
Thank you for supporting NetDay. Enclosed
are some suggestions and guidelines to help us meet the
most immediate needs of the project. If you have other suggestions
or think of a great idea that could be shared with others,
please contact us.
Thank you!
NetDay
(INSERT SPONSOR CHECKLIST HERE)
Message 2
To send to sponsors two months before NetDay
Dear NetDay Sponsor:
Thank you for your support for NetDay.
Your participation is an invaluable asset for a movement
that's sweeping every community in the nation. We want to
make the
very best of your generous contribution. One of the easiest
ways you can help is by getting the word out about NetDay.
Promote NetDay inside and outside your organization. On
the inside, encourage your employees to volunteer for NetDay.
Outside,
initiate contacts with schools, school boards, equipment
suppliers, business partners, and customers. Encourage
other businesses
to sponsor a school.
Enclosed is a message you can send to your vendors and
other business partners. Please personalize it with your
own comments.
Thanks again!
NetDay
Sample Letter to Vendors and Other Business Partners
Dear Community Leader:
We're sending you this message because
we think that you're a good candidate to be a NetDay
sponsor. As a sponsor, you're one of the most important links
in the
chain of other business owners, managers, and professionals
who are helping us turn a dream into reality. With your
generous contribution, we can help bring huge resources into
the classroom
and link learners, teachers, and your community together
in all kinds of new ways.
Join other business leaders in your area and help us
make NetDay a success.
Confirm your entry as a sponsor at the NetDay Web site:
Choose a school, and enter your sponsor information on
the school's
home page.
Thank you!
NetDay
Message 3
To send to sponsors, organizers, and
all volunteers (three databases) one month
before NetDay
Dear NetDay Sponsor, School Organizer, or Volunteer:
We still
need more volunteers, organizers, and corporate sponsors
to ensure that our mission is a success. Tell others about
your
participation in NetDay and talk about how our movement
will help kids in communities everywhere.
Today's telecommunications technology can bring huge resources
into the classroom and link learners, teachers, and their
communities together in new ways. You know it, we know
it. Help us spread
the word!
Thank you,
NetDay
Message 4
To send to organizers and all volunteers (two
databases) two weeks before NetDay
Dear NetDay School Organizer or Volunteer:
Here are some reminders
to help you get ready for NetDay:
Organizers: Ask your volunteers to help find sponsors in
your community if you're still short on materials, or to
find a
local restaurant to donate food and refreshments on NetDay.
Also, remind volunteers to bring tools and equipment like
wire snips, wire strippers, ladders, hammers, drills, and
flashlights,
and to bring safety goggles, dust masks, and to wear protective
clothing like long-sleeved shirts and work gloves.
Volunteers: Check with your school organizer for instructions.
If you haven't heard from your school, call and ask if
anyone has volunteered to organize NetDay.
Thank you for your participation in NetDay. It couldn't
happen without you!
NetDay
|